Terms and Conditions
Download Terms and Conditions here.
Participation in this event is limited to The Advocates' Society (the "Society") members and their guests.
The Registration Fee, Land Package and Accommodation are an integrated package, which includes expenses related to the overall planning and operation of the program. The Advocates’ Society requires that Fall Convention participants register and pay for the Land Package and the Accommodation through The Travel Network, the Convention organizer. The Society also requires that participants book their accommodations through The Travel Network so that the Society can fulfill minimum booking requirements in their contract with the hotel. Individuals making their own hotel arrangements will not be eligible to participate in any aspect of the Fall Convention.
Each Society member must pay the registration fee. The registration fees includes a portion of the costs to operate the CPD program, provide conference materials, offer the CPD program refreshment breaks and to pay for other related expenses.
Airfare, hotel space and some aspects of this package are subject to availability, so we recommend that you confirm your reservation with us and book your flights as soon as possible. We cannot be held responsible for any issues that arise in respect to availability or the actions of third party suppliers.
The flights and fares indicated on the web site are group air fares based on a contract with the airline. If the number of participants on any listed flight drops below 10 then the fare for that flight will have to be adjusted to the market rate for that flight. After you purchase an airline ticket, if the airline makes a flight change or cancellation that affects the program, we will provide you with the best available flight options and notify you of any change in the applicable cost of the flights. We cannot control flight changes and/or cancellations and thus cannot be liable for any costs that arise therefrom.
It is a very unlikely situation, but circumstances outside of our control, such as world events, the further spread of the Zika virus, government action or low subscription could lead to the trip being cancelled. In that event we will return your deposit in full. In that event The Advocates' Society, Tim Costigan and The Travel Network cannot be held liable for any costs related to the cancellation of your airline ticket or other costs that you might have incurred personally. We highly recommend that you purchase cancellation insurance to mitigate the costs associated with any cancellation of the trip, by you or us. We are required by law to offer this insurance coverage. We should caution that the terms of such insurance cannot be controlled by us and may not provide coverage for cancellation in all circumstances.
We are not responsible for and cannot control the actions of the immigration and customs officers of the United States of America. In the unlikely situation, that you are denied entry to the United States of America or experience a delay that causes you to miss your flight, we cannot be held liable for any costs that you may incur, including the cost to cancel any of your travel arrangements or your attendance at Fall Convention.
The Registration fees, Airfare, Land Package and Accommodation purchase prices include surcharges, government taxes and local government taxes, which are subject to change in accordance with airline and government action. In the event of a change in taxes or charges there may be a supplemental charge. We will immediately notify you of any such cost changes.
The services in the Land Package and the Accommodation are provided in a multiplicity of currencies. The prices listed are based on the exchange rate secured when the program was created. If there is a significant change in the relative value of the applicable currencies, we reserve the right to adjust the prices to account for the change in values.
Payment
Payment in full must be received to confirm your reservation. You may choose to pay by credit card or cheque. If you choose to pay by credit card then there will be an additional 3.5% fee added in order to cover the fee charged by the credit card company.
Changes
There will be an administrative charge of $200 CAD per person + HST for changes made following registration in addition to any additional cost from suppliers incurred due to the changes.
Cancellation Penalties
Your deposit will be fully refunded in the event of cancellation of the Convention by The Advocates' Society.
If you cancel, you must provide notice of cancellation in writing. There will be an administrative cost of $200 CAD per person + HST payable for each cancellation. In addition the following cancellation terms shall apply:
Air:
The cost of the airline ticket is non-refundable. It may be possible to receive a credit for future travel equal to the value of your ticket minus an airline fee for cancellation and rebooking. The credit for future travel must typically be used within one year of the date of the original trip departure. The credit with Air Canada for future travel must be used by the person whose name is on the ticket that cancelled. These rules for cancellation can be changed by the airlines and this commentary is merely an example of current conditions at the time of the creation of this website.
Registration Fee, Accommodation Costs, & Land Package:
If you cancel your registration up to August 31, 2017, then you will be entitled to the return of 50% of the cost of the Registration Fee, Accommodation Costs and the Land Package Fee. If you cancel from September 1, 2017, to October 1, 2017, then you will be entitled to the return of 75% of the cost of the Registration Fee, Accommodation Costs and the Land Package Fee. If you cancel after October 1 then all amounts paid are non-refundable. In each instance we will attempt to mitigate the cost of the cancellation, but we cannot guarantee that we will be able to vary from the terms indicated above. If you are able to find someone to purchase your package from you then there will simply be a fee of $200 CAD per person + HST in addition to any additional cost incurred from suppliers to make the name change, if permitted. The Advocates' Society will attempt to replace your spot on the Trip and a refund of your deposit will be considered if the Conference is fully subscribed.
Waiver, Voluntary Assumption of Risk and Privacy Statement Release
Any reference to "Us" or "We" or "Our" in this document includes The Travel Network, Tim Costigan and The Advocates' Society.
We hereby give notice that We are not responsible for any acts or omissions of any unrelated companies, government agents, or individuals causing loss, damage or injury of any kind to any party, while supplying transportation, hotel accommodation, restaurant or food services, entertainment services, event tickets, guiding services or any other service or function connected with this trip ("Third-Party Damage"). Each participant hereby acknowledges that We cannot be liable for this Third Party Damage connected with this trip and, for valuable consideration, hereby waives and releases Us, and any of Our directors, officers, employees, or staff retained to assist with this trip, from any and all actions or causes of action or liability related to any Third Party Damage or any loss, damage or any injury of any kind, which may arise as a result of the trip; except for the loss, damage or injury that is caused directly from the negligence or willful misconduct of one of The Travel Network, Tim Costigan or The Advocates' Society; in which case only that particular party with the negligent or willful misconduct shall be responsible.
Risks of Travel
Travellers should consider the health, safety, security and other risks of travel to Nashville, including a review of the Government of Canada website: https://travel.gc.ca/destinations. Please note that there are Health Canada Travel Health Notices in effect for the zika virus. More information on these notices can be found at: https://travel.gc.ca/travelling/health-safety/travel-health-notices/152.
Each participant further acknowledges that they have informed themselves about the health, safety and security risks related to travel to Nashville as noted by the Government of Canada, including the possible contraction of any illness, and voluntarily assumes all these risks. Each participant hereby waives and releases Us, and any of our directors, officers, employees, or staff retained to assist with this trip, from any and all actions or causes of action or liability related to any loss, damage or any injury of any kind that arises from any accident, crime, weather event, illness or disease, howsoever such loss, damage or injury is acquired by the participant.
Privacy
We agree not to share personally identifiable information about you with third parties, except where necessary to provide you with the services and products identified in this trip.
